who writes NDIS reports at biio.
NDIS reports are completed by our allied health team — occupational therapists, physiotherapists and exercise physiologists.
Our medical team and specialists — GPs, nurse practitioners, rheumatologists, paediatricians and other consultants — don’t complete NDIS reports. They will always provide a consultation report or summary letter as part of your standard care with them, and that letter can often be included as supporting evidence in your NDIS submission. If you’re not sure whether what you already have is enough, our operations team can help you work it out.
when we can write one.
Before an allied health clinician can write an NDIS report, we generally ask that you’ve been under their care for at least six months and/or had at least five appointments with them.
This isn’t a formality. A report carries far more weight when the clinician writing it has genuinely worked with you over time — they can describe your day-to-day function accurately, comment on how you’ve responded to treatment, and speak to what’s changed. A report written after one or two appointments simply can’t do that, and it tends not to serve you well with the NDIS.
Your clinician can use their judgement on this and may proceed sooner in some circumstances. If you’re close to the threshold, or your situation is time-critical, please raise it with them or with our operations team and we’ll talk it through with you.
how to request a report.
what it costs — and how to keep costs down.
Report writing is work done outside your appointment, so it is charged separately from your consultation fee.
A few things worth knowing:
If the paperwork is short, or you’d prefer to work through it together, your clinician may be able to complete it with you during your consultation. In that case there’s no separate report fee — you simply pay for the appointment. It’s worth asking when you book, so we can allow enough time.
Anything that takes only a few minutes is generally absorbed into your care.
If you’re self-managed or plan-managed and have funding available in your plan, report writing can often be billed against it rather than paid out of pocket. Let our operations team know when you request the report and we’ll confirm what’s possible and coordinate with your plan manager. Please note that a service agreement is only in place for plan-managed participants — if you don’t have one, the same process still applies.
Our current fees are available at www.biio.com.au/fees.
a few other things to know.
Reports are substantial pieces of work, and there will be times when a clinician doesn’t have the capacity to complete one within the timeframe you need. If that happens we’ll tell you early and help you find another way forward, rather than leaving you waiting.
If you have a plan reassessment, a meeting or a submission date, please let us know when you first ask. It’s much easier for us to work backwards from a real date than to rush at the end.
Disability Support Pension reports, Centrelink forms, insurer and employer letters, and school or workplace documentation all follow the same steps — clinician estimate, quote from our operations team, your confirmation, then the work.
questions.
Our operations team is the best place to start for anything to do with reports, quotes, timeframes or funding.
Every body tells a story.